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Mac 101: Schedule event details in the event title with Calendar


More Mac 101, tips and tricks for novice Mac users.

Let's say you've just got off the phone with a friend. You've arranged to meet later for coffee, but you don't want to forget, so you go to Calendar on your Mac to schedule the event. You double click the date you're going to meet, enter a title, like "Meet Martin for Coffee" and hit return. The event has been created, but all the details still need to be populated. So you double click the event again, to open it and enter further details, like time, location, etc. Or do you?

With the Calendar app in Mac OS X, you can schedule event details in the event title. The Calendar app will intuitively read those details and populate the appropriate sections. For example, let's say you're meeting Bob Jones for breakfast tomorrow at 8 AM at 23 Commercial Street. Simply enter "Breakfast with Bob 8 AM 23 Commercial Street" in the event title and Calendar will populate the time and location for you. Unfortunately, you can't schedule alert or note details like this, but this neat trick is really helpful for quick and snappy Calendar entries.

This tip works for most computerized calendars out there (including web-based ones like Google's Calendar), but I'm always surprised at just how many people don't know they can do it.

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