TaskManagement
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TaskPaper for iPhone, simplified to-do lists go mobile
TaskPaper, from the developer of WriteRoom, has been around for a while, and we've been talking about it since version 1.0. After what seems like a long wait, TaskPaper for iPhone is out. The super-simple to-do list with surprisingly robust capabilities is now mobile, and syncs with the desktop version (through Simpletext.ws) for a complete task management solution. The interesting aspect of TaskPaper is that it uses plain text files with minimal formatting to create and manage to-do lists. The file is easily read by other applications, and things such as tags and due dates are handled in a very human-readable format. The iPhone version offers the functionality of the desktop version, and the two work together quite well. Current users of TaskPaper on the desktop should note the format changes in TaskPaper files. TaskPaper costs $29.99US for the desktop version. At $4.99US, the iPhone version makes a great counterpart and a very useful addition to your productivity toolset.
Omni Group bringing the Omni apps to the iPad
Famed OmniFocus developer The Omni Group has given a brief peak at their development roadmap. The Mac Observer reports that Omni will release OmniFocus, OmniPlan, OmniGraffle, OmniOutliner and OmniGraphSketcher for the iPad. The Omni Group is pretty excited about what all the iPad has to offer saying they feel that, like the original Macintosh, the iPad will be the computer for the rest of us. Omni has already begun porting OmniFocus and OmniGraffle for the iPad and will start working to bring their other products to iPad beginning in the next few months. Omni is being very candid about their plans for the future of their products and it is refreshing to see a well-known software company keep their users informed. Omni admits that the iPad work will delay future release cycles for the Mac versions of their software but is confident that this is the right decision. [via The Mac Observer]
Potion Factory seeking beta testers for The Hit List iPhone
Andy Kim with Potion Factory contacted us a few minutes ago to reveal that he is seeking testers for the upcoming closed beta of the iPhone version of The Hit List. Those wanting to be in the program are asked to submit how they best use The Hit List in their daily routine. From those entries, 10 people will be selected for the beta. Full rules are disclosed on Potion Factory's Web site. All entries must be received before September 21. The iPhone version of The Hit List comes not a moment too soon. As indicated by the software's Google Group, users who adopted the program over the past year were migrating back to other GTD applications, such as Things, due to the lack of an iPhone app. As a fan of The Hit List, I was doing my best to hold out and see if an iPhone app would come along. I'm very happy not to be disappointed.
OmniFocus for iPhone finally has reminders, but implementation is awful
[Update] Ken Case comments below, addressing some of the concerns listed here. It looks like a future version of OmniFocus on the Mac will be able to directly update the OmniFocus reminders on the server, removing at least one of my complaints. Ken Case from The Omni Group has been twittering for awhile about the impending inclusion of alarm reminders for OmniFocus. The task management app's iPhone users have been pestering The Omni Group to implement reminders as push notifications, but OmniFocus refuses to do so. They say that reminders that rely on connectivity are not good enough, and they have instead chosen to implement reminders by exporting due dates and times into iCal. Once the time comes for a reminder, it pops up like a normal iCal appointment reminder. Well, OmniFocus 1.5.2 for iPhone was released, and now we get to see how this alternative reminder system works. If I had to choose a word to describe this implementation, that word would be "awful." Here's why: The Omni Group has taken great pains to point out that you do not need to be using the desktop version of OmniFocus to get use out of the iPhone version. But for users that only have the iPhone version and are not synchronizing it to either MobileMe (which has a yearly fee) or a WebDAV server (complicated for non-techies), they can't use this implementation of reminders. That's right; the way it works is that OmniFocus on the iPhone exports your reminders to your synchronization server, then points iCal on the iPhone to the server to import your reminders. That means that if you enter new due dates in OmniFocus for iPhone but don't happen to have connectivity, you won't get reminders. Wait, I thought it was implemented this way in the first place to guard against a lack of connectivity? Your OmniFocus reminders unnecessarily pollute your iPhone calendar with reminders. This is a visual problem when you need to glance at your calendars and see what actual appointments are coming up. On the iPhone you can either look at one specific calendar, or all calendars, so if like me you need to regularly stay on top of more than one calendar, you're forced to look at your OmniFocus reminders as well. Oh, and even when you complete them in OmniFocus and resync, they don't go away in your calendar. [Update] Stephen points out in the comments that this works as expected, and upon further testing I have to agree. Maybe I was being a bit too impatient. Since your OmniFocus reminders are actually just fake appointments, there is no way to audibly differentiate them from appointment reminders. They sound and look exactly the same. Remember the Milk, for example, uses push notifications on its iPhone app, and you can set the notification sound to a number of different options. That way you know that you're being reminded of a task rather than an appointment. Reminders are set based on Due time, rather than Available time, and in terms of flexibility you can set the reminder to be 5 to 60 minutes before the task is due. By the time a task is actually due, isn't it too late to be reminded about it? Finally, if you're a user of OmniFocus for the Mac, your reminders are not created on your iPhone until you think to launch OmniFocus on the iPhone and synchronize it. That means that if you work all day in OmniFocus on your Mac (like I do), then drive home and start doing other stuff and don't happen to open OmniFocus on your iPhone, you won't receive any reminders for tasks that you might have set for that night, or until you actually open and sync OmniFocus on your iPhone. So, what would I rather see? Push notifications, like the many other OmniFocus for iPhone users out there that have been providing their feedback to The Omni Group. As mentioned, Remember the Milk has implemented push notifications, and the ability to change the notification sound isn't the only trick it has up its sleeve. The Remember the Milk icon on my iPhone's screen shows how many due tasks I have that day, and the number changes almost instantly when I make changes on the web version. To see how many currently available and due tasks I have in OmniFocus, I again have to launch the app and wait for it to synchronize. While I love OmniFocus and I think The Omni Group does amazing work, this implementation of reminders for the iPhone version of OmniFocus is just full of an amazing amount of fail. It's a hacky workaround that still doesn't ensure that a lack of connectivity won't adversely affect the user's ability to receive reminder notifications. Omni folks, this is just meant to be tough love -- I wouldn't be saying all of this if I didn't truly care about OmniFocus.
OmniFocus 1.6 checks off bugs and adds new features
The Omni Group just released OmniFocus 1.6, and it's a big, big update. Current users are going to be pleased, even if they don't bother to page through the extensive list of new features and fixes in the release notes. I've never said anything to the contrary, but this is proof that Omni is listening carefully to users and working hard to evolve with user demands while still maintaining their original vision. For the uninitiated, OmniFocus is one of the top contenders for your task manager dollar. Among the commercial options -- along with Things and up-and-comer, The Hit List -- OmniFocus is considered to be the powerhouse, at least as far as features. It's been a bit too much power for a number of people looking for simplicity in both form and function, but for those who need the extra power, it's a solid choice. When I say "extra power", I'm talking about advanced sorting based on just about any criteria, saved filter sets called "Perspectives," AppleScript support, integration with Mail, iCal sync, iPhone sync (with separately purchased iPhone version) and some advanced capabilities to help you determine your "next action" with less input than some of the others. Things and The Hit List are still contending for my ultimate love, but I've used OmniFocus extensively and can honestly say that the only reason I tend to drift away from it is complexity -- both in the UI and in general functionality. As I mentioned, the 1.6 release notes are extensive, and the vast majority of the entries are of very similar importance, making "highlights" hard to do. There are changes and additions to the filtering options, a new "Flagged" collation type for Context view, a prodigious number of bug fixes and enhancements to existing functionality, UI improvements, AppleScript fixes and improvements ... seriously, it's a long list. If you're a current user, you should be notified of the update within the application (check your update settings in Preferences), and new users can download a free demo. OmniFocus will hit your pocketbook for $79.95US ... competitive in the GTD arena and fitting for the punch it packs.
Done goes live, Chillix announces winners
Done, the $0.99US iPhone task list manager we mentioned a little while back, is now live in the App Store. It's pretty slick, and falls right in the middle between a simple task list and a robust task management application like Things or OmniFocus. We hosted a contest in that last post, passing on a request from the developers for witty lists, the best of which (chosen by the developers) would be used in the App Store marketing materials. You all came through, and winners were chosen from the ranks. The winners, chosen by Chillix, are KJP, Chad, Kevin, Todd, Gary & Kurt! Some of the winners posted directly on the Chillix site, some posted here. If your list was chosen and you haven't been contacted yet, expect to hear from the developers soon. Thanks to everyone who participated!
TimeXchange offers a time-tracking API
TimeXchange is a relatively new addition to the pile of available online time-tracking applications. Its current incarnation on the web is pretty standard, covering bases like multiple time entry, report and invoice creation, and Quickbooks integration. The developers have been fielding a lot of feature requests ... more than they have the capacity to handle. Their solution: an API, announced today, which will allow third-party developers to create applications, mashups and integrations with other tools. A version of TimeXchange is already available for the iPhone, in both a $2.99US version and a free Lite version (iTunes links). The mobile applications make use of a private API, and demonstrate only a tiny bit of what could be accomplished with the new API. The "hooks" in the API are to be exposed as needed to developers, and custom hooks can be created to meet developers' needs. Beyond task management and mobile time/expense tracking, the API provides the opportunity for industry-specific applications, language localization, multiple currencies, and corporate branding. With no license restrictions, developers can customize an application with TimeXchange as its engine and keep 100% of the profits made on distribution. The idea of opening an API to third-party development is not a novel one. Harvest (my current time-tracking app) and some others already provide access to an API. Tickspot, which also provides an API, has just released an iPhone app (iTunes link) as well. It's an excellent trend, and things such as desktop widgets, Basecamp integration and mashups allowing time tracking through Twitter and IM have become possible. By providing custom-built API's to developers, TimeXchange hopes to be able to meet any need which might come up. TimeXchange provides an aggressive pricing scheme and a unique model. For a one-time fee of $19.95US, you get a lifetime membership. There are monthly and yearly payment plans, but a one-time fee is a pretty sweet deal. The major difference in models is that TimeXchange uses a peer-to-peer mentality, rather than a company setup. Every user has an account, and users can invite other users to join a project. It might not be a great model for larger companies, but for a freelancer, contractor or small company, this can be an ideal situation, given that the members of the team change frequently from project to project. Today's API news will hopefully spark some creative development on the Mac, iPhone and web to take advantage of the engine. Interested developers can visit the affiliate page for more information. To check out the service itself, just visit TimeXchange.net.
The Hit List enters public beta
A few weeks ago, Brett wrote about his first impressions with The Hit List from Potion Factory, a task management application that goes toe to toe with OmniFocus and Things. He was extremely impressed with what the release, then just entering private beta, offered. "We haven't seen a lot of waves in the advanced, visually polished task manager wars lately, but this one is going to storm the gates," he said then. I have to agree.Brett is a power user for this sort of program, but I'm brand new to it. After investing $100 into the OmniFocus applications only to wind up frustrated with them weeks later, I had started to look to Things when the private beta for The Hit List came out. I wanted a place where I could keep complicated to-do lists for projects alongside simple lists for basic tasks such as a to-read list and what books I wanted from the library.The Hit List hits that sweet spot where it's got enough features for power users, but the absolute beginner can tailor it to their own needs -- much like Literature and Latte's Scrivener for the writing crowd. Some of the included features that beta testers enjoyed include being able to navigate the program almost completely via keyboard (think Quicksilver) and a slick timer that lets you know exactly how much time you've spent on a task, a tagging system that syncs well with iCal (at least from my experience), tabbed interface and more.The Hit List is moving from private to public beta with the official release candidate now available. A Google Group for users has also been set up. The Hit List will retail for $69.95, but the pre-order price is $49.95 and will be available at that price until version 1.0 is released. The Hit List's future does include an eventual iPhone app. And, a great little Easter Egg: While examining the package's contents, I discovered audio cues set to Super Mario Bros. and Star Wars. I haven't figured out where in the application they're used yet, but if you've tested it and figured it out, let us know in the comments!
Chilli X seeks the savage wit of TUAW readers
iPhone developers Chilli X are looking for a little help with the App Store promo materials for their new ToDo list app, Done. First, though, a little bit about Done. You're probably thinking, "there are too many task lists available for the iPhone, and they all do the same thing." You'll get no argument from me there. For me, it's a matter of how well they do it, and Done has the potential to be very fluid to use, taking a little more advantage of the iPhone platform as a user interface. Not having tried it yet, I'm judging by the features listed on the promo page: multiple lists, priorities, colors, shake to sort, as well some more novel innovations. It looks simple ... maybe too simple for some, but potentially ideal for those who shudder at the mention of GTD (sorry, did I say that too loudly?). One novel feature which I don't believe exists in other task managers, yet, is a snapshot capability which will replace your iPhone/iPod touch wallpaper with an image showing your top 6 tasks. The app was recently submitted to the App Store, and is awaiting approval. That's where you -- with your highly-developed sense of humor and savage wit -- come into play. Chilli X would like to have clever task lists in the promo shots for the app. They are -- by their own admission -- developers and not comedians. You can see their prior attempts at their website, but -- and I say this with love -- they're not great. If you think you have the comedic chops to write a truly fun, interesting and humorous list, leave a submission here in the comments. Chilli X will be watching and picking their favorite entries, the authors of which will receive free copies of Done, in addition to the glory of having their carefully-crafted task sequences displayed in the screenshots of the app in the App Store. I've heard rumors indicating that App Store glory is often accompanied by prolonged health benefits and above average success with dating prospects, but your results may vary (the TUAW legal department kindly asks me to inform you that TUAW makes no such promises, and takes no responsibility for this post). Chilli X does offer one stipulation: "keep them clean(ish) and don't say nasty things about anybody." Easy enough.
Things 1.0rc now available
Cultured Code has issued the 1.0 release candidate for Things, its popular GTD application, a little more than a week ahead of its official launch on January 6.Things 1.0rc has a huge list of changes including new icons, the ability to reorder to-dos in the Today list across project and area boundaries, the ability to edit titles and reorder projects in the sidebar (my biggest pet peeve prior to this), fixes to syncing and compatibility issues with the iPhone version of Things, and numerous big fixes. A complete list can be found here via MacUpdate due to site difficulties with Cultured Code. An official mirror detailing the release notes can also be found here.Things 1.0rc is available at the mirror of the Cultured Code website, since the main site is either being sluggish or not responding at all due to demand. An alternate download location can be found through MacUpdate, along with the complete list of changes. Full price for a Things license is $49USD, but a coupon for 20% off can be used until January 15 - even if you missed out signing up for the newsletter. That code is THINGSPRESALE20.Things requires OS X 10.4 or later. It is also recommended for those who own the iPhone version to update to version 1.3 once it becomes available through the App Store.
The Hit List takes aim at OmniFocus and Things
The Hit List, from the Potion Factory, is a new task management application set to go head-to-head with Things and OmniFocus. We haven't seen a lot of waves in the advanced, visually polished task manager wars lately, but this one is going to storm the gates. I tend to get overexcited about new productivity apps, but after test driving the beta release of The Hit List for a day, I'm convinced it's worthy of all the excitement I can muster. A few of us here at TUAW, in fact, have been trading notes and are in agreement that this one is a serious competitor. The Hit List combines my favorite aspects of Things with some of the niceties of OmniFocus, and then adds some visual polish and usability tweaks. It works in a single, tabbed window; nice, because I've always been bothered by the floating palettes in OmniFocus. Beyond my personal tastes, though, the interface is beautiful both in aesthetics and simplicity. I can see immediately what each item on the screen means and infer what each button is going to do. For those with advanced needs, The Hit List provides a full-fledged tagging system, filtering and sorting, contexts and projects, notes, links ... the only thing I haven't seen yet is repeating tasks, but the application is still in development. Despite its beta status, though, it's been stable and highly usable. The system-wide Quick Entry window is as simple and powerful as any on the market, and the tagging and context system is based on keyboard symbols ("/" and "@"), so adding them is easy: you just type them at the end of your task name. The interface is almost 100% keyboard-navigable; tasks can be moved and filed with a few keystrokes, and tags, contexts, start and due dates can be added to a highlighted task with their respective shortcuts. A projected retail price of $70 places it between Things and Omnifocus on the cost scale. Given the features and ease-of-use it provides, I'll gladly pay in that range. The biggest problem for The Hit List is going to be that most of its target users have probably already shelled out for Things and/or OmniFocus. I think that a test drive will prove pretty convincing for a lot of folks, though. The Hit List just went into private beta recently, but Andy from the Potion Factory is welcoming new testers. If you have the time to file bug reports and feature requests, head over to Google Groups and sign up for the discussion and get the download. [Google Groups link fixed, sorry!]
Friday Favorite: Curio
I've been looking for a project management solution for a long, long time. I've tried everything from homemade systems -- based on folders and Spotlight tagging -- to attempting to bend applications such as Bento to do what I really want: collect my notes, work-in-progress files, communications and brainstorms in one place with a fluid way to associate them, organize and rearrange them, and find them quickly ... without forcing me into a single mode of thinking. The first time I looked at Curio, I had what I've learned is a fairly common reaction to it: I balked at the apparent lack of structure. As every designer knows, a blank page is a scary thing. It was a few months later that I was reading an article about it which re-sparked my curiosity (no pun intended), and I dug back in. It was at that point that I realized that Curio was the project management, note-taking and brainstorming solution I'd been looking for, or at least as close as I've found so far. Read on for an in-depth look at Curio's possibilities ... and a 10% off coupon code!
TaskPaper 2.0: serious task list mojo
TaskPaper, a list management application from the author of WriteRoom, was recently updated to version 2.0. Back at version 1.0, it was an instant favorite among some TUAW bloggers. Beyond simple list management, it's really a very full-featured task manager which revolves around the idea of utter simplicity. It uses plain text files which become easily-navigated, well-formatted project and task lists within the application. I've always appreciated plain text lists for their compatibility with, well, everything. They're malleable with just about any scripting language, copy and paste-able into everything from mind maps to online documents, and ever so simple to edit (I also had a lot of fun with the GTDAlt bundle in Textmate). Despite being loaded with new features, TaskPaper 2.0 maintains everything there is to like about working with plain text lists. If you like AppleScript, though, you get an extra boost: TaskPaper's new AppleScript dictionary is brimming with classes and elements which alleviate the pain of AppleScript text manipulation. You can quickly and easily find tasks, grab selections, add and remove tags and more. Like Things, TaskPaper has an extremely flexible tagging system (including the addition of values to tags, e.g. @priority(3)) which, with or without script-fu, allows you to create a system which works for you. The 2.0 release also improves on the interface, and brings those plain text lists to life with user-configurable styling. The new search syntax allows for complex searches based on projects, tags and tag values, in addition to text content. The drag handles and shortcut keys also add a level of elegance to the editing and use of your text-based lists. You can try TaskPaper out for free, or pick up a license for $29.95USD. As further proof of my "compatible with everything" claim, check the bottom of the TaskPaper page for a list of compatible projects for Vim, TextMate, BBEdit, online task managers and even... Windows (sure, why not?).
Things (finally) adds global search
Things, one of the top contenders in the Mac GTD application lineup, has updated to 0.9.6 on their way to a planned 1.0 release at the Macworld Expo. The update includes some interface polish, but the biggest news is the addition of global search.It's been one of the most requested features, and I've seen plenty of comments here at TUAW bemoaning the absence of this capability. The newly added feature allows searching through all projects while still being able to confine the query to various scopes, including Title, Notes or Tags. This, of course, makes the tagging system in Things even more useful, allowing all tasks with a given tag or tag combination to be listed. Personally, I'd say this is the most important new feature added to (the desktop version of) Things since iCal sync. I'm betting we'll see more of these highly-requested features implemented as the development pace amps up to meet the Macworld deadline.A blog post at Cultured Code details all of the new features. You can download a free trial at the Cultured Code website, and a license can be had for $39USD ... if you sign up for the newsletter before the January 6th launch (after which the price will be $49USD).
ActionGear, simple yet powerful task management
ActionGear has been out for a while, but I think it deserves a mention as a potentially great task-management app, falling somewhere between iCal or a bare bones outliner such as TaskPaper, and the robust end of the scale where Things and OmniFocus are duking it out. Within ActionGear's simple interface, you'll find a sidebar with your Inbox, (nestable) Groups, and Smart Groups. The main focus of the interface is a task list in which tasks can be nested within their groups (folders). Each task can have flags, notes and attachments, and there's a tagging system which allows Things-like flexibility. You can use it as a basic to-do list, or make the Groups into projects and tags into contexts and go all GTD with it. The Smart Groups can emulate, to some extent, the Perspectives you'd find in OmniFocus. Overall it seems like a good solution for those who need a little more structure and power in their task management than what can be done with iCal, but don't really need all of the extra features of OmniFocus. If that's you, give ActionGear a shot with the free trial. If you dig it, it's $29USD for a license.
Tasks in the cloud: VITO Technology's Task2Gather
Another big PDA developer has made the jump to iPhone, with longtime Windows Mobile developer VITO Technology announcing their first product for the Apple platform -- Task2Gather.It's a task manager with a difference. Task2Gather stores all of your tasks "in the cloud", where they're not only accessible from your iPhone, but also from any web browser. The VITO Technology folks describe this functionality by saying that your wife can update your shopping list while you're at the store. An upcoming paid subscription version of the application will provide reports, file attachments, advanced security, and more. For project teams, this would have some real utility for sharing and assigning tasks, and making project documents available on the run. Task2Gather is available in the App Store now (click opens iTunes) for $4.99. If any of our readers have already tried Task2Gather, leave us a note in the comments to tell us about your experience.
