Why Every Office Should Have A File Manager?

With the digital wave encompassing almost everything today, businesses are increasingly taking to electronic files now. PCs and laptops are fast replacing physical shelves for files as almost all the official data are stored digitally these days. And, here comes the significance of file manager. One of the most functional tech advancements of the contemporary era, file manager software programs assures easy management of files on a computer. Your office is simply incomplete without a file manager.

Here are the top reasons why every office should have a file manager-

Multifaceted functionality

A file manager software comes with multifaceted functionality and allows its users to create, open, edit, copy and print the files. The software can work on both a single file & a file-group. Besides, with a file manager backing you, you can rename, move a file to another preferred location, modify the file attributes as well as the file permissions. There are some advanced file managers that assure network connectivity through protocols like NFS, FTP, WebDAV or SMB.

File shredding to the extent of no recovery is also viable with file manager software. File conversion is supported as well. The best names in the market can convert Excel, Word & PPT files into PDF versions.

File storage and sharing

The file management software solutions assures solid online cloud storage for your files up to a great 10T capacity. Moreover, they can even share the files for you to your desired recipients via Bluetooth or Wi-Fi.

Easy file recovery

Have you accidentally deleted an urgent file and need to retrieve it as soon as possible? Well, not to worry as the advanced file manager software programs can even help you to retrieve deleted files- thereby boosting up your stalled productivity.

Smooth workflow & enhanced productivity

This is one of the major reasons to have a file manager software in your office. Your employees have got other important tasks to do than wasting hours in managing files. Now, if you bring a file management solution here it will save them loads of time which could be used for major operational activities- that in turn inevitably smoothens the workflow and enhances the productivity.
The great deal is that the file manager software solutions are extremely easy to use. It just takes a few swipes to manage your files with it.

Access & manage files from several locations

With the advent of smartphone apps, there are now File Manager apps available on iTunes and Google Play that are equipped to fully access & manage files from various locations- such as SD card, flash memory, external SD card, OTG & even cloud storage. You will be able to explore the files either through categories or in the usual tree hierarchy or through last date of modification. An embedded "fast search" facility would enable you with easier search on files.

Less risk of errors

Any task performed by humans is subjected to errors. You might have the support of the most diligent staff-power but then what if one of your employee is extremely tired someday or unwillingly unmindful? Such situations often lead to erroneous file management that might abet unseen operational problems and misunderstandings later. But when you have a software doing the work for you, there is always lesser risk of errors. The result is more accurate and improved production.

Data backup

Then yes, with a file manager software at your support you can always be sure of data safety. The leading solutions guarantee both local & cloud backup for your data- so that you can always have your data intact even if there is fire accident or a disk crash.

Wrapping up

The contemporary tech market is flooded with loads of file manager software solutions. But, you must make sure to take a comparative survey between 5-6 potential names before the final settlement.