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Mac 101: Deduplicating your birthdays in the Facebook era
More Mac 101, our ongoing series of tips and tricks for novice Mac users. Adding Facebook integration to the OS X Contacts application was not without controversy; many of us feared an onslaught of @facebook.com email addresses polluting our pristine data. Assuming you can get past that hurdle, however, you may be faced with another annoyance: duplicate birthdays all up in your Calendar. Here's why they're there, and how to clear them up. The birthday listings that appear in OS X's Calendar app under the Birthdays calendar seem like ordinary events, the kind you should be able to edit and delete with impunity. Thing is, they aren't. The Calendar app is just putting a friendly face on the real source of the birthday information: your contact data. For every person in your Contacts app with a valid birthday bit of data, you'll see a corresponding Calendars item for that friend (or foe). While you can manually enter birthdays for your contacts (or strip them all at once using the Birthday Remover iOS app, for the misanthropes), most of us don't have hundreds of birthdays already listed in our Contacts data (although if you ever imported your Facebook contacts via another method, you might have quite a few). Facebook profiles and birthdays, though? That's another kettle of friends. Many of your Facebook contacts probably have their birthdays in their profiles; certainly most of mine do. One might think that turning on Facebook contact sync would simply match up the Facebook friends with people already in your contact listings, especially if those same-named folks happen to share a birthday. What are the odds? Sadly, it doesn't work that way; it's up to you to remove the duplicated data and match up the contacts to get things nice and clean. Short of turning off Facebook's contact sync in OS X, this is the most straightforward way to deal with it. Important safety note: the procedure described below will remove birthday data from your local contacts. Please back up both your contacts and calendar data beforehand. If at some later date you turn off Facebook sync, or your friends leave Facebook altogether or stop sharing their birthdays, you will no longer see the dates in either your Contacts or Calendar views. For the majority of your Facebook friends, you may not care about this risk, but I do not recommend removing the birthdays of immediate family, spouses etc. Live with those dupes. It's better that way. It's easy to see duplicated birthdays in Calendar; they show up at the top of the week view in the all-day events area. Here's my double record for the irrepressible Gedeon Maheux of the Iconfactory. Double-clicking one of these gets me to the detail view for the birthday: Note the lack of any editing options. That's because the real data lives over in Contacts, so I'll click the Open in Contacts hyperlink. Of course, since I have both a Facebook and a conventional contact for Ged, in my All Contacts list he shows up twice. That's deeply annoying -- and easy to fix. The trick is to select both contacts in the list, then choose Link Selected Cards (Cmd-shift-\) from the Card menu. In the event that there's duplicates in the local contacts plus a third Facebook contact, I select all three (or more) and the menu item changes to "Merge and Link" as seen here. Now that I'm dealing with a unified view of the two different flavors of the contact, I click the Edit button at the bottom of the contact detail. Here's the view of the two birthday listings -- one local, one Facebook. I can't delete the Facebook data; in fact, I can't suppress or hide any of the Facebook contact info without totally disabling Facebook contact sync. (This is annoying.) So my only good option is to actually remove my local record for Ged's birthday by clicking the delete button next to that line. Aggravating, but not as aggravating as double birthdays for everyone. So that's what I'll do. Once the contacts are linked, it's possible I may still want to get to the individual instances to make adjustments or changes. Look at the bottom of the detail where it says Cards and two gray line items; those are actually clickable, not that you'd know it. Clicking one of them will bring up a sub-detail pane that shows only the info from that record. Finally, if you truly want to avoid any notifications for all those birthdays, you can achieve that (while still seeing them in Calendar) by right-clicking the Birthdays calendar, choosing Get Info, and checking the Ignore Alerts box. Happy birthday to all!
Gemini now finds duplicates in iPhoto and iTunes
Gemini from MacPaw is one of those utilities you don't use every day, but is extremely handy to have around. The OS X software excels at finding duplicate files on internal drives, external drives or network volumes. It scans a folder at lightning speed, while giving you the option to view your duplicate files and choose which ones you want to remove. The latest update to Version 1.3 adds the ability to remove duplicates from your iPhoto and iTunes library. The app is a must-have if you're like me and have thousands of photos and song tracks scattered about your drives. Version 1.3 also now supports Mountain Lion and the Retina MacBook Pro. You can find out more about Gemini on MacPaw's website and read through our review of the utility from earlier this year. For a short time, Gemini is on sale for US$6.99 in the Mac App Store. This is a 30 percent discount of its regular $9.99 price tag.
Daily Mac App: Gemini finds and removes duplicate files
After years of buying hard drives and moving files around, digital hoarders like myself eventually wind up with duplicate files all over the place. A few gigabytes here and there can add up, so Gemini aims to help you find and delete duplicate files across devices. It's a beautifully designed app, and if you're doing basic directory comparisons, is fast as lightning. To start, you just drag a few folders onto Gemini. It'll start scanning with a big circular progress bar moving around. One of the awesome features I've not seen elsewhere is the ability to see the results of a scan and do something about them while the app continues to scour your folders. Gemini is fast even though you can be impatient, which is a plus if you scan a really large set of folders. One issue I did run into was scanning a nearly-full 500 GB drive that had my Time Machine backups on it. The machine using Gemini only had about 5 GB of space available on its drive, and after about an hour of Gemini checking the external drive, my system locked up as it ran out of drive space! This is an oddball issue, according to MacPaw, and they are looking into it. That said, all the other scans of large folders I attempted worked great and went quickly without eating up HD space. Gemini's speed is really impressive. As a bonus, Gemini offers a delightfully designed interface. When you are shown duplicates, you can easily see where they are located, pick the ones you want to delete, then view a receipt of what you want to remove before you delete it. Then, when you are sure, Gemini "shreds" the receipt (and files) before your eyes. Taking something rather tedious (file management) and making it fun turns Gemini into a must-have app if you have years of files stored on external drives around your home.
A Mild-Mannered Reporter: Steal this tape
A while back, I took the opportunity to talk about things that City of Heroes would do well to steal. After all, there's no reason that you can't make an existing awesome game even more awesome, right? It was a fun article, if a bit silly, and it leads naturally into this week's outing, because I'm feeling just a little bit silly this week, and I'm looking at other games with amazement. So many of them just don't get it. Seriously. City of Heroes is approaching its seventh anniversary, and so many bits of brilliance in the design are not found in every game in the world. To be quite honest, it's ridiculous. I'm not just talking about little bits of clever design like attack tags to help differentiate defenses; I'm talking about parts of the game that just run so well and so intuitively that it's a wonder everyone hasn't copied them. So let's look at the stuff that the game gets so right that everyone ought to just use it as a standard.
TUAW Tip: Removing duplicate songs from iTunes
Have you ever been listening your iTunes library and wondered why a song played more than one time? Duplicate songs in your library can be very annoying, and waste precious space on your hard drive. In this TUAW Tip, I'm going to show you how to get rid of duplicates using a built-in feature in iTunes.In iTunes, click the "Music" category under the Library section from the selector on the left. You should now see all of the music items that are in your iTunes library. Now click File > Show Duplicates. Any duplicate songs that are in your library will show up, and you will be able to delete the ones that you don't want any longer. To hide the duplicate song list, click the "Show All" button at the bottom of the window (or click File > Show All). You can use this same method for Music, Videos, and TV Shows. It will also work in any playlist. Using the built-in iTunes feature is nice, but it can be very time consuming -- especially if you have thousands of songs, videos, or TV shows. In this case, you can use an application like iDupe (which costs $8US). iDupe gives you a ton of options for deleting duplicate songs in iTunes.Do you know another way to delete duplicate iTunes songs? Know of another application to delete duplicates? Tell us in the comments! Want more tips and tricks like this? Visit TUAW's Mac 101 and TUAW Tips sections!
Delete iCal duplicate appointments
Isn't it wonderful that Address Book has a function built right in that allows you to merge duplicate entries? This becomes particularly valuable if you use a contact synchronization tool such as Plaxo. It's so useful, you'd think that iCal would have something similar. As you know, if you've run into the problem of having multiple duplicate appointments polluting your iCal calendar, there's nothing built in that will help you out of your mess. Luckily, John Maisey has created both Leopard and Tiger versions of an AppleScript that will sift through the calendar of your choice and kill off duplicate appointments. Don't be alarmed if it doesn't appear to be doing anything when you first run it. In our brief test, it took about 13 seconds to delete 15 duplicate entries, so this script is no speed demon. But what it lacks in terms of speed, it more than makes up in utility. As with any script or utility that deletes data, be smart and back up your iCal data before you try it. [Via Lifehacker]
