Say you're out and about and realize that your iPhone doesn't display iCal to-dos. What do you do? You've got two options: (1) Panic, (2) Use this Automator workflow.
With this workflow, you will have access to all of your to-dos, even if you are not at your computer -- you just need access to your main email account. When you send an email to your email account, this script will run, sending you back your ToDo list from iCal.
Creating the Automator Workflow
To create the Automator workflow, you need to find the following Automator actions and drag them into the workflow area of Automator (in the same order):
- Find iCal Items
- New Mail Message
- Send Outgoing Messages
In the "Find iCal Items" action, select "To Dos" from the "Find" drop-down menu. In the "Whose" section, select "Due Date" from the "From" box and "Today" from the second box. You can deviate from the instructions on this step and use the settings that allow you get the most use out of this workflow (for instance, you can select any interval of time you want, etc.).
In the "New Mail Message" action, enter your email address in the "To" field -- this is the address that your ToDo list will be sent to. Fill in a descriptive subject line like "My ToDo Items for Today" or something similar. Be sure to select an email account that your remote Mac can utilize.
Continue reading to learn how to complete this workflow and create the Mail rules.