5 Video Conferencing Features Make Your Meetings More Productive
Any time that people are aiming to use more technology, the goal of the game is to be as efficient as possible. Technology not only allows you to do more, but it also allows you to accomplish more with what you are actually doing. Be sure to pay attention to the following five factors in order to help your next meeting become more productive.
Multiple Parties Invited
The last thing in the world that you will want to do is to replicate meetings over and over again. On the one hand, it can be tremendous to be able to communicate with an employee who is far away and outside of the office. That being said, wouldn't it be terrible to try and communicate with multiple representatives? The simplest idea of having technology is that you can actually make things more efficient, and if you tap into the ability to have multiple parties all involved on the same conference call, then you can connect people from all over as if they were all in the very same room. One meeting and you can get everything done the first time.
Cloud-Based Service
When it comes to the current world of cyber security and having the data backup, you can't rely on others. Not only is the cost of components and compliance becoming more expensive all of the time, but the potential of losing your data by having a server on-site is riskier than ever. That is exactly why looking into the option of having video meeting solutions like BlueJeans could be one of the best and safest decisions that you could make. So much time as your information is being hosted and backed up on a cloud-based server, you can save money and also ensure nothing will be lost for your entire communication component of your operations.
Mobile Device Compatible
According to the Pew Research Center, not only are nearly two-thirds of Americans carry smartphones, but that number is up by almost double from just a few years ago. This means you not only have access to all of those people who are carrying mobile devices but with the right sort of meeting software, you can literally get ahold of anyone at almost any time. As more and more individuals continue to become more comfortable with using their mobile devices for video communication, then you can see levels of communication reach all new levels. In a workplace environment you can only imagine how powerful mastering communication is, but having communication on the go means keeping employees and stakeholders involved like they have never been before.
HD Capable
If you are going to listen to other people, then you need to be able to hear their voice. It should follow in the same manner that if you are going to see other people, then you should absolutely be able to see them clearly. The truth is video conferencing is only as powerful as it is because you can actually get a clear picture. With HD capabilities you will not only be able to master facial recognition, but you can literally see the emotions and read the looks on the faces of who you talk to. This means you can replicate and literally simulate a face to face conversation from across the world as if you were only a few feet from the person in real life.
Meeting Recording
In a business world where everything from compliance to needing to impress others is crucial, you need to be able to get information from clients or potential clients and have it down the first time. Whether you are going to memorize the information or have a transcriptionist capture, every single word and breath don't matter so much time as you can actually have every sound and action recorded. As many sources, including Bloomberg, have stated before, you have to be obsessed about details in the business world, and you simply cannot let anything slip through the cracks. Instead of dealing with the old-fashioned methods of recalling information, however, you can literally record the entire meeting from scratch and not miss a single second as long as you tap into a video conferencing software which has recording capabilities.
Instead of sticking around in the olden days, you had better be comfortable with using new software just because everyone else is starting to scale up. However, instead of just trying to keep up with the times so that you are falling back into the past and seen as a dinosaur, you should absolutely be looking to use video conferencing to get ahead. If you can find ways to tap into the full potential of creating efficiency through technology, then you shouldn't wait another day to start improving the communication in your organization.
