Microsoft Word
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Word 2011 brings ribbons, clouds, and full-screen mode
TUAW dives into Microsoft Office 2011 with reviews of the apps that make up the suite. First up: the pans and praises of Word 2011. It's been a stalwart on the Mac platform since before we said things like "the Mac platform." Turning 25 this year, Microsoft Word is the anchor app for the Office 2011 suite and the one most home, student and many business users will spend the most time in. There's no upgrade pricing for the suite, and the licensing is now locked to an individual machine -- so is it worth it to the average Word user to make the leap? Let's discuss. "Holy toolbars, Batman!" was the first thing I said after launching Word 2011 for the first time. This is the fabled "ribbon" that Microsoft added to the Windows version of Office. I'm told that I'll get used to it. Some even claim to like it after a while. I'm not sure how long that is supposed to take, but it's apparently more than a few days. %Gallery-106848% These are the facts: the ribbon does show a number of different functions, including just about everything a normal person would want to do. Although it is crowded with a bunch of icons (including six different icons that prominently display the letter "A" in one close cluster), the options and settings you might want are all "right there" and easy to discover. Microsoft did a great job making it so that it dynamically resizes as you resize the window. If I made my window the full width of my 24" iMac, the toolbar expanded, reflowed, and the Styles section expanded. If I shrunk it down, it reflowed again; it did this all very naturally while showing a lot of attention to detail. Don't like the ribbon? You can change it, collapse it, tell it not to open automatically with new documents, or disable it entirely. Those settings are easy to find, too, as there's a shortcut to the Preferences window right from the ribbon itself. That's an important point: these are separate preferences. If you are familiar enough with the Mac to go into the regular Word menu to open the preferences, you'll find the Ribbon preferences right there. If you aren't, there's a gear icon on the ribbon itself that will offer to open it for you. Rather than divide up the preferences into two different places, there are two different ways to get to the same place. It's a slight (but important) difference.
TUAW TV Live today at 5 PM ET: Writing tools for Mac
Monday was the start of NaNoWriMo, the annual writing fest in which authors from around the globe attempt to write a 50,000-word novel in 30 days. I've started on my third novel, and as usual I'm having a blast thinking up characters, situations, plot lines, and just how I'm going to wrap up this entire story. There are a number of wonderful writing tools for the Mac, so on today's episode of TUAW TV Live, I thought I'd introduce to you at least 10 of them. You don't need to be a budding novelist or screenwriter to benefit from the power of some of these tools, so if you do any sort of writing I think you'll enjoy this afternoon's show. We'll start at 5 PM ET (2 PM PT) sharp. Just drop by TUAW about 5 minutes before the start of the show and you'll find a post with a livestream viewer and chat box. You can also join us or watch old episodes of TUAW TV Live at ustream.tv/tuaw.
Word, Excel and OneNote for Windows Phone 7 Series revealed
We actually haven't seen any official shots of the Office apps for Windows Phone 7 Series, but now that Microsoft's emulator has been hacked and unlocked, we've got a glimpse of what creating a Word doc in OneNote looks like -- and while there's a high probability that this a super-early version of the app, it's still revealing in how drastically minimal it is. Microsoft says most people just want to make minor edits and leave comments to Office docs while on the go, not make large edits with copy and paste, so we'd expect to see track changes in the final version, but something tells us the main interface isn't going to look tremendously different than this. One more shot and the video with Word after the break -- hit the source for the second vid with Excel.
Microsoft loses second Word patent appeal, on the hook for $240 million in damages
And the intellectual property rollercoaster continues. Microsoft's second appeal of that $240m judgment banning sales of Word with features infringing on i4i's XML-related patents has been rejected, leaving the Redmond giant with a huge fine to pay atop its undoubtedly sky-high lawyer bills. The appeals court held that Microsoft was explicitly aware of i4i's patents before implementing the relevant XML code into Word -- undoubtedly because i4i had been selling an extremely popular XML plugin for years and had approached Microsoft about licensing it. Yeah, oops. Don't worry, though, there shouldn't be any consumer impact here: old versions of Word aren't affected, and current versions of Word 2007 and Office 2010 don't have the offending features. Still, Microsoft might be able to appeal yet again, depending on a panel ruling on the matter -- at this rate, we'd expect it.
Making Microsoft Office on the Mac look more PC-like
Previously, I've mentioned that, despite their similar DNA and file interoperability, Microsoft Office for the PC and Mac are different in their own little subtle ways. This is part function: for example, Microsoft Excel on the Mac uses the 1904 date system, while its PC counterpart uses the 1900 system. But it's also part form. Upon first launch, Microsoft Word and Excel on the Mac present a more palette-oriented user interface, with a "toolbox palette," when compared to their pre-ribbon Windows counterparts. For some, this difference in UI schemas may serve as an annoyance. Though I'll be using Word for this example, you can also make these changes in Excel using the same steps. To make Microsoft Office on your Mac look more Windows-like (pre-Office 2007, that is), first close the "toolbox palette." Next, click on "View," and then click on "toolbars," where you'll be presented with a host of toolbars to choose from. Despite a myriad of choices, choosing the "standard" (which is already selected by default) and "formatting" toolbars provides you with the most similar UI layout to that I've often seen in Microsoft Word on a Windows machine. While it would be reasonable to assume that wanting to get rid of the toolbox palette would be more applicable to new PC-to-Mac converts, this isn't necessarily so. Regardless of one's sentiments toward Microsoft, most offices are, well, Microsoft Offices running on Windows. A consistent looking Word and Excel on our Macs could better facilitate one's workflow.
Microsoft Word allowed to stay on sale... for now
Just as we predicted, Microsoft's request to have that ban on sales of Word put on hold pending appeal of i4i's XML patent victory has been granted. That means IT managers and excitable first-year college students can continue to happily throw down cash for the world's most popular word processor, while the rest of us twiddle our thumbs waiting for either proceedings to resume on September 23 or Stevey Ballms to write the big check and make this whole case disappear forever.
Microsoft forbidden from selling Word, will probably keep selling Word
Hey, remember that seemingly random patent case from May in which a federal jury awarded a company called i4i Ltd $200 million in patent damages against Microsoft? Things just got worse for Redmond: the judge in the case today issued a permanent injunction against sales of Word 2003, Word 2007, and any future versions of Word that can open .xml, .docx, or .docm files containing "custom XML." Yeah, no kidding -- that's pretty much all of 'em. At issue is i4i's patent on a method for reading XML, and obviously Microsoft's vowed to appeal, so expect this injunction to be stayed pending that appeal in short order -- and also expect Microsoft to eventually either find a way to win or simply pay up, since there's no way it'll let anyone kill Word. We'll see what happens. Word. Update: CNET has a quick interview with i4i Chairman Loudon Owen, who says that he himself uses Word and that i4i isn't trying to "stop Microsoft's business" or "interfere with all the users of Word out there." It's an interesting read, go check it out. Update: Not that it should come as a surprise to anyone at all, but Microsoft has confirmed that it'll be appealing the decision.
ScreenSteps Pro adds video embedding and Pages/Word export
ScreenSteps 2.6 is out, and has added two very useful features: the ability to export to Microsoft Word or Pages, and the ability to embed videos into your documents for online publication. We've covered this screen-based documentation application since its initial release, and it continues to be a personal favorite for me and an incredibly efficient way to create and maintain documentation for clients, employees and users. The video embedding is a huge deal for my workflow. I've found through years of working with clients that a PDF or online document and a video serve two very different audiences. Some folks, myself included, have a learning style that does not work with video tutorials. We require text and examples we can scan, search and bookmark. The other half are in a reverse situation; videos jibe with their learning style, but pages of text just cause a logjam in their brains. Ultimately, because I can rarely predict the learning style of a client, I end up creating both; documenting a procedure step-by-step, and then demonstrating it while I record the screen, using the manual I just created as a script. With ScreenSteps 2.6, I can now add a shorter video to each step or lesson, allowing me to serve both audiences a little more efficiently. Embedding video is as easy as copying the embed code from any video service which provides it, choosing the Step > Set Video Embed Code menu option and pasting your code. At this point, the "video embed" is a PR-speak way of introducing a feature which really has much more advanced possibilities. Quite simply, this feature allows you to embed anything you want, and -- at least in HTML exports -- have it interpreted within the documentation as Javascript/HTML. I plan to use this freedom to embed bookmarks in my videos using YouTube's Javascript API. You can also use it to insert code examples with HTML pre and code tags. The sky's the limit. On to the new export formats ... I really should say format, as it's a single option to export a Office Open XML format. This format can be read by and edited in most modern word processors, including Apple's Pages and Microsoft Word. As with ScreenSteps' other export formats, users can customize templates for their OOXML files, allowing strict adherence to standards within organizations with such requirements. It allows for some pretty darn good-looking Pages documents, too. A trial version of ScreenSteps 2.6 is available for download from Blue Mango Learning Systems. See the product page for further details. Pricing comes in two levels: $39.95US for the standard version, or $59.95US for the Pro version (which is required for the video embedding and OOXML export features). As noted by the developers in the comments, video embedding works in both Standard and Pro versions.
First Look: Documents to Go for iPhone
Documents to Go from DataViz has been known for years to the Palm and Blackberry community, and it finally comes to the iPhone -- filling in the need for a built-in Word (and soon Excel) editor that truly turns the iPhone into a mini computer. There are currently two versions of Document To Go. The $4.99USD version [App Store link] features Microsoft Word editing alone and the $9.99 version adds Microsoft Exchange support. You can also view and synchronize Excel and PowerPoint documents, PDFs, HTML pages and iWork '08 documents ('05, '06 and '09 are not supported at this time, though I do imagine that iWork '09 support will be added later). A free upgrade is part of the deai; when purchasing Documents to Go now, you net the ability to create and edit Excel documents when that feature becomes available. For an in-depth look of the app itself, click through. Please note that this review covers the $4.99US version of the app sans Microsoft Exchange. %Gallery-66042%
DataViz brings Documents To Go to the App Store
Editing documents? On a phone? We're sure most iPhone users are a little taken aback by this prospect, but we assure you it's completely safe and devoid of artificial preservatives. DataViz just launched its Documents To Go suite for the iPhone, which lets you edit and create Word documents, sync work files with a desktop over WiFi, and view other Office documents with the iPhone's existing viewer -- it's not the first app to offer some of these functions for the device, but it's the first with this level of street cred. An optional version of the app also includes a Exchange mail client with ActiveSync for accessing and editing Word documents from email, which seemingly flies in the face of Apple's vague "don't mess with Mail or any of our other built-in apps" policy. The basic Documents To Go app retails for a limited time at $4.99, while the Exchange version goes for $9.99 -- and anyone who picks up the 1.0 version will get a free update to include Excel editing once it becomes available.
TUAW Tips: Open .docx files with Office 2004
If you haven't yet upgraded to Microsoft Office 2008, you're probably intimately familiar with the problem of receiving Office 2008 .docx (Word 2008) files; they're not natively supported by Office 2004. If you have updated that older version of Office to 11.5.0 and installed the Open XML File Format Converter for Mac, you'll be able to open .docx files in Word 2004.Both the Microsoft Office 2004 for Mac 11.5.0 Update Package and the Open XML File Format Converter for Mac are available for free. Another way that you can resolve the .docx dilemma is to use Zamzar's online file converter (see screenshot below) to downgrade the .docx file to the .doc format. Choose the .docx file, select the file format (.doc) that you wish to convert the file to, enter your email address so that Zamzar can send the converted file to you, and then click the Convert button. You'll receive the converted file shortly. This tip comes to you via Jenny Kortina over at The Apple Blog.
iPhone can read Word, Excel, PDF documents
The title explains it all: Revealed in Apple's new iPhone Guided Tour video is the swanky handset's previously-unknown ability to read Word, Excel, and PDF document e-mail attachments. This alleviates fears to the contrary, and will sure be useful for those business-types On The Go eager for their quarterly profit reports and sweet pie charts and whatnot. But without actual editing capabilities, those business-y people still have something to complain about.Then again, does anybody actually edit Word/Excel documents on their BlackBerry? (Serious question.)
Cheaper PS3 loses HDMI, slots, Wi-Fi, 40GB
As you can see above, there are a few things different between the two PS3 SKUs planned. (Hint: the obvious alterations concern high-def output and wireless connectivity -- though Bluetooth controllers should work just fine with both, with or without any chrome case highlighting.)So what's HDMI, built-in multimedia card-reader slots, wireless internet connectivity, and an extra 40 gigabytes' hard disk space worth to you? $100? Now that Sony's gone with the 2-SKU approach with its next-gen hardware (a la the Xbox 360's premium and "Core" systems), we can expect some tough consumer choices after six months -- with console shortages possibly for another six months after that -- as $100 separates the base $499 and premium $599 versions of Sony's "Clear Black" hope.HDMI is important to those who want to take full advantage of Blu-ray high def and have the new screens to use it; MemoryStick, SD, and CompactFlash slots would be nice for the PS3 memory-card users and those will run multimedia on the system; Wi-Fi's the only way to avoid stringing ethernet cables for online access; and 360 owners might appreciate the full 60GB available to potential buyers of the premium PS3 model. Neither model comes with a second HDMI port; thankfully, one should hopefully be all most users need. The details are laid out in a feature-comparison table at the end of Sony's official PS3 hardware press release, available in both Adobe Reader and Microsoft Word formats. Determine what's most important to your PS3 ambitions there.[Image pieced together from the PlayStation.com forums; thanks, Guru]
