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Daily Mac App: Clarify
We're unabashed fans of the folks at Blue Mango Learning Systems; in fact, we did a video introduction to their flagship product, ScreenSteps, after we met with them at Macworld Expo 2008. ScreenSteps has saved countless hours of effort in quickly developing software documentation, but the Blue Mango team realized that it may be overkill for streamlined communications aimed at reducing the frequency of roundtrip email exchanges. That's the origin story of the new Clarify, a simplified take on screenshot-driven document creation that's meant to help everyone deliver clear and easy-to-understand instructions with a minimum of effort. The app is about as simple as can be: take a screenshot or series of screenshots as you walk through your process, then document them with as little or as much detail as you need. You can export to PDF with a single click, save your instructions to Dropbox for third-party review, or upload to the free Clarify-It web service. If you're already a ScreenSteps user, you'll be pretty comfortable with Clarify. It adds a few niceties (a menu-bar screenshot tool, highlight and border controls) while dispensing with the document library and workgroup editing features. It also drops the automatic capture of clipboard screenshots, which I regret; that's one of my favorite ScreenSteps tricks. Still, the Clarify UI is nice and clean, and it's easy to create solid documents in very short order. You can copy and paste your instructions as RTF for use with Word, Evernote or other destinations. If you need to include real-world images (versus screenshots) in your instructions -- say, to help rental tenants find climate controls or light switches in an apartment -- drag the pictures from the Finder, iPhoto or Aperture right into your Clarify document. Clarify is available as a 14-day trial and can be purchased direct or via the Mac App Store. Normal pricing is $29.99 for a single-platform license (Mac or PC), $39.99 for both platforms; however, through October 19 there's a $10 discount offer available. It's true, you could certainly make similar screenshot-driven instructions with Word or Pages, but if you spend any substantial fraction of your time describing tasks step-by-step you can save yourself aggravation and effort by giving Clarify a shot. If you think you need the power of ScreenSteps instead, the base license is $39.95.
Clarify brings focus to your screen-based documentation
Clarify -- now in Public Beta -- is Mango Learning System's new product for communicating screen-based instructions quickly and easily. It's something like a successor to ScreenSteps (which history will show I'm a big fan of), but in the words of developer Greg Devore, "while ScreenSteps was aimed at documentation, Clarify is aimed at communication." Clarify provides a simple set of tools for taking screenshots, adding annotations, writing descriptions and then sharing the final step-by-step instructions you create using the free screensteps.me service or by email. The tools are an evolution of what was found in ScreenSteps, and are both better looking and easier to use. You can take delayed screenshots (for setting up a dropdown menu before snapping, for example) and you can repeat prior screenshot location and dimensions, which is great for documenting things like navigating web pages where the only changes are within the browser window. The annotation tools are robust but not overwhelming, and the text editing tools are more Cocoa-like and familiar than ScreenSteps'. Sharing via ScreenSteps.me is free and provides a dead-simple way to get your communication to its destination. You can also deliver it by email, but using the service allows easy updates and export to plain HTML, styled HTML or just images as well. If all of this sounds useful for you, grab the free public beta and give it a whirl. Final pricing is undetermined at the moment but will be less than ScreenSteps. While Clarify is in beta it's a great time to offer new suggestions and help out with the development of the final release!
ScreenSteps 2.8.7, documentation gets social
ScreenSteps, an app for creating screen-based documentation and a TUAW favorite, has just released a pretty big update and a brand-new social document service called ScreenSteps.me. The desktop update includes, among other improvements, a totally-rewritten screen capture tool that makes the documentation process quite a bit simpler. The coolest part of the new screen capture tool is the ability to remember snapshot positions. If you're repeatedly taking screenshots of the same window or the same section of a web page, you can grab the exact same part of your screen each time. This not only saves time, it gives your documentation more uniform images, improving clarity. Among the other new features is a blur tool in the image editor, perfect for obscuring email addresses and personal information in screenshots. Also, ScreenSteps has added Zendesk as a service with which it can directly interface (the list already included WordPress, MindTouch, Confluence and others). ScreenSteps.me, in beta right now, is a social document service, similar to Skitch.com or Jing, but for documentation. Send a lesson directly from the desktop application and get back a short url and/or styled or unstyled HTML, ready for pasting on the web. It's simple, and it's great for everything from sharing on Twitter to posting to Basecamp or HTML newsletters. You can sign up for the ScreenSteps.me beta right now for free, and you can download a 14-day trial of ScreenSteps Desktop at Blue Mango. A license for the desktop version (good for both Mac and Windows) is US$39.95 for standard, US$79.95 for the Pro version (version comparison). Academic pricing is available.
Blue Mango delivers rapidfire documentation for iPad apps
We admit it, we have a soft spot for ScreenSteps. Ever since we first met the Blue Mango team three Macworld Expos ago (at the urging of TUAW veteran Laurie Duncan), we've been big fans of their intuitive, cross-platform, and dependable little documentation system. It's not so little anymore, either; the most recent updates have added direct support for blogging platforms like WordPress, Movable Type, and Squarespace, and publishing options for Confluence and Google Sites. Now the DeVore brothers have taken the power of ScreenSteps and applied it to a current documentation challenge: creating accessible, comprehensible guides for iPad applications. Their new site, ipad.screensteps.com, is a repository for step-by-step task guides for several of Apple's apps; they plan to add more guides in short order. The idea is to give users a handy resource, while demonstrating for iPad developers that there's an easy way to create and host this type of how-to material. It's a small collection now, but as it grows, perhaps you'll find something to supplement Apple's PDF and iPad-format documentation, and the help files of third-party developers.
ScreenSteps 2.7 preview and some Holiday savings
We've mentioned ScreenSteps from Blue Mango Learning Systems before. A few times, actually. Version 2.7 is coming up quickly, and it's going to have some great new features. There's also a sale this week that I thought was worth mentioning, check the end of the post for details on that. First, a recap. ScreenSteps is one of the best ways I've found to quickly create documentation for screen-based projects, whether it's company software, a CMS admin panel, or anything else you can document with screenshots. More recent versions of ScreenSteps can embed video, as well. You just snap a screenshot or screencast segment and add markup (arrows, highlights, sequence numbers, etc.) using the built-in tools. ScreenSteps handles creating lessons and manuals which can be templated and output to PDF, HTML, sent directly to a blog or wiki, or hosted online at ScreenSteps Live, where you can maintain a constantly-updated manual for company/client reference. Version 2.7 of ScreenSteps desktop is going to have a couple of shiny new features. The first one I'll mention is aesthetic, but a welcome addition: drop shadows. Markup elements added to screenshots now have the option to include a drop shadow underneath them. This is not just better looking; it helps to call out the markup in a way that clearly distinguishes it from the screenshot itself. I got a chance to test this in private beta, and am pleasantly surprised at what a difference it makes. The other new feature, and potentially a very useful one in many situations, is the ability to copy a lesson directly to the clipboard (video preview here), ostensibly with an email as a target, though the possibilities are a little wider than that. Blue Mango hopes to be able to open the beta to the public in the next few weeks so you can try it out for yourself. Now, the sale. It's billed by Blue Mango as "The Sale that Goes Stale" and, as you might guess from the moniker, it decreases in value over the course of this week. Monday and Tuesday you can get 40% off of any purchase (including ScreenSteps Live accounts). On Wednesday it drops to a still-a-hefty-discount 30% savings. By Thursday it's down to 20%, and Friday, it's leftovers ... 10% off. Stop by the store to check prices on the desktop version ($39.95US-$79.95US, academic pricing available), and ScreenSteps live accounts ($19US/mo-$285/mo). Use the coupon THANKS at checkout to take advantage of the savings.
ScreenSteps 2.1 beta: post lessons directly to your blog
When Blue Mango Learning Systems released version 2.0.3 of (TUAW favorite) ScreenSteps, its software for creating screen-based lessons, they added the option to output blog-friendly code for pasting into your own site. But some of us were inspired by the possibilities and cried for direct blog posting. Taking to heart user input, they've just opened up the beta of version 2.1 to the public with the ability to post individual lessons directly to WordPress, TypePad and Movable Type blogs. It works quite well. On a Wordpress install with a basic theme, it comes out looking great, and adjustments are easy to make if you have a more complex custom theme. It adds a new level of usefulness to the software, in that it makes it a breeze to write and post tutorials to your blog. In the early beta tests there were some issues with repeating an existing post with the intention of editing it, but the folks at Blue Mango have been working diligently to smooth out issues. If you spend any time instructing others on screen-based tasks, give it a shot. The developers would love to get your input as version 2.1 comes to life.
Show floor video: Screensteps makes documenting easier
Do you make documentation? Do you constantly find yourself having to explain step-by-step procedures to do things on the Mac? BlueMango Learning Systems has been doing this stuff for a while, and the tedium eventually drove them to create their own tool to make things faster. That's innovation for you-- if you can't find a tool, build one (that's how Plasq wound up creating Skitch). Screensteps is truly handy for anyone needing to illustrate steps, like bloggers doing how-to's, all the way up to professional manual-makers. Scott got a quick demo on an excursion to Moscone West. Video after the jump.
