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Mac 101: The Menu Bar
Welcome back to Mac 101, our series of tips for new and novice Mac users. In the Mac operating system, the term "menu bar" refers to the the horizontal bar at the top of the screen that generally has a little picture of an apple on the left end, the time of day on the right and words like "File", "Edit", "Format" and so on in-between. Found it? Good, because understanding how this bar works is essential to getting the best out of your Mac. In this bar, there are two constants: one is the apple, on the far left, and the other is Spotlight on the far right. Clicking the Apple logo on the left gives you access to all the vital functions of your computer, like Sleep, Restart, and Shut Down, as well as the "About This Mac" window and the option to check for software updates. Save for the apple, the left side of this bar will change depending on which application you have selected. For you switchers, it's similar to the bar that is found at the top of each window in Windows, but cuts down on the space each window occupies by having all applications use the same menu bar. The drop down menus perform the same functions as Windows' menus, but like Windows, will be different depending on which application you currently have selected.
Mac 101: The Dock
Welcome back to Mac 101, our series of tips for new and novice Mac users. The Dock was introduced with Mac OS 10.0 in March of 2001. Switchers typically think of it as equivalent to the Windows Task Bar, and that's not an unfounded comparison. Both can launch applications, open directories and share information. But the Dock differs from the Task Bar in a number of ways. If you're new to the Mac, this post will get you acquainted with one of Mac OS X's prominent features. First, let's look at the Dock's preference pane. Launch System Preferences and click (wait for it) Dock. Here, two sliders let you adjust the Dock's size and magnification level. That is to say, the degree to which docked icons "expand" as you mouse over them. They can get pretty darn large, so be sure that's what you want before dragging that slider all the way to the right. You'll notice that you can adjust the Dock's position on the screen. The position of the Dock is the subject of great debate among Mac nerds, but I'll spare you the details by saying this: Some like it on the bottom, some like it on the left and some like it on the right. If you're running 10.5 or later, you'll notice that the Dock's appearance changes dramatically when moved from the bottom to the sides. The so-called "Genie Effect" lets your windows appear to be rapidly "sucked" into the Dock when you click the yellow minimize button. That's strictly for looks, and you can disable it by selecting "Scale." If you're running an older Mac (like a PPC G4), selecting Scale will slightly reduce the graphics burden on your older machine. Fun tip: Hold down the Shift key while minimizing a window for some slow-mo action.
Mac 101: How to check the speed of your CD/DVD burner
More Mac 101, tips and tricks for novice users. Every so often, stumbling around the Mac OS you find something clever and wish everyone knew it. As I was about to do a CD burn on my internal optical drive on my Mac Pro, I was wondering how fast that Apple stock drive was. Yes, I could have checked the specs on the Apple website, but while playing with System Profiler I found something interesting. (To get to System Profiler select the Apple logo at the top left of your screen, choose About This Mac, then click More Info. You can also find it in your Applications/Utilities folder.) If you select Disc Burning in the left hand column you'll get a list of your internal and external drives. If you put a disc in (new or already burned) the profiler will tell you what write speeds are supported after you 'refresh' the data from the profiler View Menu or just by doing a 'command-R'. Quite nifty. My Pioneer internal burns a CD at 32x and a DVD at 12x. Who knew? Try it, if you have a use for the info. Maybe I'm easily impressed, but I'm hoping this tip will be useful to some of our readers.
Mac 101: Change your desktop picture
Welcome back to Mac 101, our series of posts aimed at novice Mac users and veterans who like the occasional refresher. Many new Mac owners want to customize their Mac's look and feel. A simple place to begin is the desktop picture. It's easy to change and there are several options, from the images that come with the OS to freebies from the Internet and your own photos. Here's what to do (this post assumes you're using Mac OS X 10.5.x). Open System Preferences from either the Apple Menu or the Dock and click Desktop & Screen Saver and then the Desktop tab. If you're in a hurry, you can also get there by right-clicking on an unoccupied area of the desktop, and choosing "Change Desktop Background." On the left you'll see several options. Click Apple Images to browse some of the images that shipped with your Mac. To set any as your Desktop picture, simply click it. The Nature, Plants, Black & White and Abstract folders also hold options from Apple. Personally, I like some of the black & whites. If you've got iPhoto installed, you can browse your albums just as easily. Select the album on the left and click any image on the right to select it. Some of you may maintain your own folder of images. To access it from the Preference Pane, click the "+" and navigate to the photo that contains your images. Finally, you can simply drop an image into the well at the top of the Preference Pane window. There are additional options at the bottom of the window, like changing the picture at regular intervals and disable the translucent menu bar (my personal favorite). Finally, if your image is too small, you can opt to tile or stretch it. Now that you know how, go and grab some images. The Iconfactory, Pixlegirl Presents and Mac Desktops are good places to start looking.
Mac 101: Get a PC printer running on a Mac. There's a driver for that!
More Mac 101, tips and tricks for new Mac users. While this tip may be old news to tech-savvy folk, I think it might help a lot of recent Mac switchers who want to leverage their existing investment in their Windows-compatible peripherals.I have a friend who has been on Windows forever. He finally had his fill, and after some incessant nagging on my part, he made the switch. What I expected to happen, did happen -- he's thrilled being on a Mac. He's yet to see a crash, and as most of us know, it generally 'just works.'He did have one problem though. He had a Dell USB printer sitting on his desk. When he plugged it into his MacBook it wasn't recognized, and there was a scrolling list of lots of printers, but nothing from Dell.A quick web search revealed the printer was actually a rebranded Samsung ML-1710. The Samsung driver page for this printer didn't show any Mac drivers. Searching a bit deeper on Google, we found that an unsupported Mac driver was hiding on the Australian Samsung website. We downloaded and installed the driver, and what do you know? The printer came up, and printed just fine.The reality is that there are a lot more printer brands than there are original equipment manufacturers, and it's pretty easy to find out who actually makes a particular printer. If it's a USB printer, chances are good you can find a driver and be quickly printing away. For a wide-ranging solution, the Gutenprint (formerly Gimp-Print) open source project provides drivers for hundreds of older or unsupported printers.The moral: Don't give up on your PC printer if you feel like it still has life in it; a little bit of online research may turn up a way forward for your Mac. If you have similar happy endings, or unpleasant ones, let us know in the comments. Your fellow readers can learn from your experiences.
Mac 101: The Open File dialog's media browser
Updated to clarify that the media browser option is in the Open dialog, not in Finder windows. More Mac 101, our series of tips for new and novice Mac OS X users. Here's a tip that I was recently reminded of while choosing photos from a web browser for upload. Mac OS X Leopard's Finder has a handy media browser built into the open dialog box, not entirely unlike that found in the iLife suite. Let's say you're looking for a photo to upload to Flickr or similar service. With your browser open, select Open from the File menu to invoke the Open Dialog Box. On the left hand side, select Media. Now you can browse your iPhoto library and even scrub through Events if you have iLife '09 installed. From there, select the photo you want, click Open and you've got it.There are also a couple of tricks available that aren't immediately obvious. First, control-click (or right-click on your mouse) any neutral space in the dialog box to bring up a contextual menu with the option to switch between icon view and list view. Once in list view, the contextual menu adds options to open a file in its parent app, reveal its location in the Finder and display information columns (name, size, kind, etc.).Additionally, hitting the space bar with an item selected highlights it, similar to Quick Look. A photo is brought to the forefront and music and movie previews are played.It's handy, often overlooked and a great way to ensure that you've got exactly the file you want.
Mac 101: Sleepy success for the portably inclined
Welcome back to Mac 101, our series of posts aimed at novice Mac users and veterans who like the occasional refresher. If you've owned a Mac portable for any length of time, chances are pretty high that you have had your Mac wake up while stowed away in a carrying case. You know the drill as well as I do. As soon as you open your bag of choice, a wave of heat rushes up to your face. And that's when you realize your Mac isn't sleeping and your battery is now mostly dead. For our friends who are new to the Mac or who may have never used the sleep mode you might be asking yourself why it is important. For road warriors who office at Starbucks or just those that are energy conscientious, it is actually quite impressive functionality. Sleep mode is a low power, energy-saving mode that your Mac uses to extend the life of both batteries and displays. While it's more useful for mobile machines, Sleep mode is available on both portables and desktops. Sleep mode on the Mac is very similar to system standby in Windows. It is is almost always successful at saving my battery life so when I'm on the road I don't have to worry about opening my Mac to a dead or dying battery. How does one take advantage of all of this sleepy goodness? Well, there are several ways, some of which depend on your personal configuration. The most common method for putting your Mac portable to sleep (no, not like that) is simply by closing the lid. Pressing the power button results in a dialog box with buttons for sleeping, restarting, or shutting down your Mac -- click Sleep, or press the S key to select the Sleep button. You can also change your system preferences to make the power button sleep your Mac with a single press. Simply choosing "Sleep" from the Apple menu will also send your Mac to dream-town. Another neat trick: if your Mac has an infrared (IR) port you can use your Apple Remote to put your computer to sleep. Hold the Play/Pause button to put your Mac to sleep and push any button to wake it back up. As it turns out, Sleep mode does not always work as expected. If you've had trouble with your Mac waking up without your being aware, you're not alone. In fact, there are several reasons why your Mac might wake up in transit without warning. Apple has even seen-fit to create a support article on the very subject. Three of the more common causes of sleep failure (besides Caffeine) are: External hard drives not properly dismounted prior to sleeping Bluetooth devices (such as a portable mouse) waking the Mac up An active application preventing sleep such as iTunes or QuickTime Regarding external hard drives, I have found that a drive needs to be unmounted & unplugged prior to putting your Mac to sleep. This prevents the majority of sleep issues caused by external hard drives. Another good idea is to disable the "Allow Bluetooth devices to wake this computer" checkbox in Bluetooth System Preferences. A simple step with a powerful outcome -- no longer will your portable Bluetooth mouse awaken your Mac from its slumber. While some people may not find Sleep mode a key bit of functionality in their Mac, many have found that it is absolutely indispensable. For other awesome beginner tips, visit our Mac 101 category.
TUAW Tip: Multitasking in iTunes
Have you ever been playing one of your finely-tuned playlists, blissfully grooving to the music, only to connect your iPod or iPhone and lose your place? In other words, iTunes (if you've set it to automatically sync) will move your view from whatever playlist you're in to the sync window. That's handy, of course, but if you forgot which playlist you were in, it can be a pain. I have several playlists set to random, and when I try to go back, it re-shuffles the order. There are other multi-tasking issues with iTunes that largely stem from its one-window interface. If you want to browse the store and manage a playlist, for example, you're stuck doing a lot of scrolling. But iTunes isn't really one window!If you double-click the title of a playlist, it allows you to edit the name of the playlist, right? But if you double-click the icon of a playlist (for a standard list it'll be a little blue note to the left of the title), iTunes will open an entirely new window, as seen above. You can open a bunch of these if you like and it works with TV, Movies, pretty much everything on the left side. It's much easier to drag and drop songs this way if you have a bunch of playlists. Plus, the window menu will give you quick access to whatever you opened, or you can switch through them with Exposé.Note: yes, this has been in iTunes for a long time.
Mac 101: iCal calendar subscriptions
iCal has always been an elegant program. Though it has a "subscribe" function for public calendars, it hasn't always played nicely with other devices and other calendars. This limitation forced many a user to seek greener pastures elsewhere, like Google Calendar. Calendars created in Google's web app permitted a better cross-platform solution for home and mobile use, but made iCal clunky and hard to use, even when you only subscribed to your own Google calendars. Recently, Apple enabled CalDAV subscriptions on the iPhone (which also play well with Google Calendar); that made me dust off my copy of iCal and take a second look. If you're not using iCal at all, you may want to take a moment to learn about what you can do with it. The idea of calendar subscriptions is simple: store a calendar event database somewhere online, and then provide a link in a common format for calendar programs such as iCal to access. The calendar program then imports the calendar data and puts it in your calendar, updating itself at a frequency of your choosing. Online databases of public calendar links abound, and you can add calendars from your local little league schedule to stargazing guides to the galaxy in your area. The format that Apple uses is the "ics" format, and you'll see calendars with that extension all over the web.
Mac 101: Force Quit
If you're switching from Windows you may be familiar with an old friend, the Task Manager. Apple provides a similar tool, with an easy way to force unruly applications to quit. I'll get to why you'd want to do this in a moment. To access Force Quit, you can either go to the Apple menu in the top left corner of your screen, and choose Force Quit... Alternately, you can press three keys at once: Command + Option + Esc.* It's sort of the Mac version of Ctrl-Alt-Delete.Why would you want to force an application to quit? Sometimes applications get "stuck" for whatever reason and can't recover. If you notice the "rainbow wheel" spinning when you try to access the application and it just won't do anything, check the Force Quit tool and see if the name of the application is red and there's a parenthetical warning "not responding." This is your cue to use Force Quit -- just be aware that sometimes an application might not be responding, but might still be "alive." Typically what I do is go grab a cup of coffee, or stretch, and give the app 2-5 minutes to get itself together. If it is still stuck, I force quit.For more on Force Quit, check out this Apple tips article on "Knowing When to (Force) Quit." And knowing is half the battle.*Fixed, thanks to the handy commenters!
Mac 101: iCal alarms
iCal is the calendar software that ships with every Mac. When combined with a MobileMe account, it's quite handy. In fact, iCal is the only calendar I use.New users are often unaware of how much iCal can do. In this post, I'll focus on the types of alarms you can create. With a few simple steps, you can go beyond a simple beeping message.First, create a new event. Simply double-click the proper time on the proper day and an hour-long event appears. Double-click the event, and the edit window appears. From here you can name your event, identify the location and duration (all day vs. timed), set repeat options and the target calendar if you maintain more than one (I don't). Now for the fun part. Below the calendar option you'll see "Alarm." Clicking it reveals several options: None (kind of self-explanatory) Message (presents a dialog box on your Mac and iPhone/iPod touch if synced via MobileMe) Message with sound (same as above with plus a system sound) Email (send an email message to a given address) Open file (Open a file on your Mac) Run Script (My favorite. See below) The first three are self-explanatory. When selecting a message and/or system sound, you have to option to display it minutes, hours or even days before or after the event. Likewise, you can chose any system sound you like.The email option is nice as well. For instance, once the mini at my day job has completed its daily task, I have it send me an email as a confirmation. As long as I see that message, I know that everything's A-OK. The option to open a file is handy, too. I'm using it to open a Keynote file right now, but you can have it launch a kiosk application, perhaps a broadcast app like Nicecast, etc. Finally is run script. I'll be the first to admit that I'm not Applescript pro, but even I see the powerful potential here: Have iCal run any script you can write up at any time. Awesome! Finally, you can set more than one alarm to an event. For example, display a message and send me an email, just to be sure I make that meeting.As you see, iCal can do much more than store your appointments. Now go be productive and have fun!
How to make iPhone videos sparkle with iMovie
If you read my recent post about taking movies with the iPhone 3GS, you probably noted that I talked about the lack of editing capabilities on the iPhone with the exception of trimming the beginning and ending of your videos. What if you want to edit your movies, add titles or effects, or combine a bunch of short iPhone video clips? Several of the comments left by TUAW readers asked the same question, and it's so easy to do that I decided to whip up a quick tutorial showing how this works. You probably have a tool on your Mac that can do the job for you with just a few clicks, drags, and menu selections. iMovie is the perfect easy tool for creating full feature films (just kidding) from individual scenes shot with the iPhone 3GS video camera. Here's how to do it.
Mac 101: Getting the most out of Dictionary.app
Welcome back to Mac 101, our series of posts aimed at novice Mac users and veterans who like the occasional refresher.Mac OS X is equipped with a dictionary application that does pretty much what you'd expect, and a few things you might not. Here's how you can get the most out of Dictionary.Most people use a dictionary to look up a word's definition. Doing so in Dictionary is pretty straightforward: Just launch the app, type your target term into the search field and hit return. That's all well and good, but not very interesting.Here's what is. Click any word in the definition to find the meaning of that word. Do this just once, and an orange "Snap Back" icon appears in the search field. When clicked, it brings you back to your original search term. Here's another cool trick. Let's say you looked up "Surname." Dictionary displays it broken up by syllable: "sur•name." If you highlight and copy it, it will paste as it should be written: "surname."But wait, there's more! Highlight or position the cursor over a word in any Cocoa application (Safari, for example) and hit Control-Command-D. A small window appears that displays that word's definition and thesaurus alternative(s). If the term in question is the name of an Apple product, you'll see that product's official description from Apple. Clicking "More" at the bottom of this tiny window launches Dictionary.Let's say you typically misspell a word that you have to type often (my Achilles' heel is "Twitterrific"). Simply right- or Control-click that word and select "Learn Spelling" to add it to Dictionary.Dictionary is also more than a collection of definitions. You can quickly switch between a thesaurus, official descriptions of Apple products and Wikipedia. Additionally, select "Font/Back Matter" from the Go menu to access a slew of great information, like Proofreader's Marks The History of English Countries of the World Chemical Elements Of course, every single word you find there can be clicked to reveal its definition. Finally, here's a bit of eye candy that isn't useful but still fun. You can browse every photo in Dictionary by navigating to /Library/Dictionaries/New Oxford American Dictionary.dictionary/Contents/Images and switching to Cover Flow view.
Mac 101: Supersize your icon views
Welcome back to Mac 101, our occasional series of tips for new and novice Mac users. Over the past 25 years, icons may have become ubiquitous almost to the point of fading into the visual background; still, the little pictures that began in 32x32 black and white format have grown up quite nicely into the massive 512x512 icons we enjoy in Mac OS X 10.5 Leopard. Although the list and column views are more utilitarian for most file management tasks, there are times when icon view is the way to go. You can control whether or not a particular Finder window displays in Icon view via the View Menu ("as Icons," or ⌘-1), and then adjust the display size of the icons via the View Options inspector panel (⌘-J). You can get up to 128px square icons in Finder windows, which is plenty big, but what if you want to see all the graphical power of those fully operational battle icons? One way to see the full-size icons is via Cover Flow -- simply switch your Finder window to "as Cover Flow" (via the toolbar button, the View menu, or with a quick ⌘-4) and you can scale your icons at will by adjusting the window size. If you prefer not to have that black background around your icon, however, what is there to do? Thanks to Rob Griffiths at Macworld & MacOSXHints, here's a great tip for getting the maximum size out of your icon previews in the Finder without resorting to Cover Flow. To view icon previews up to 512x512, hit the Spotlight search field at the top right of the window; search for a null string (two quotation marks next to each other, no space in between, like so ""), then change the search target from This Mac to Current Folder and the search type from Contents to File Name. Switch to icon view and you'll see, at the bottom right corner of the window, a scaling slider. Push it to the right to maximize your icon size. It's just the thing for appreciating the fine detail on your bottle of unicorn tears. (If you're looking for the CHOCK LOCK and Rick Astley icons above, they're in the QuickPix 2008 pack from the Iconfactory.) Rob also hazarded a guess that we might see a more accessible version of this feature in future Mac OS X versions. If you watched the Snow Leopard stealth preview video posted earlier, you know he may well be right.
Mac 101: How to set a default printer
Over time you may wind up with several printers set up for your Mac. This results in a list of available printers every time you go to print. If the default (the first one selected) isn't to your liking you can always change it. To do so, bring up System Preferences and go to Print & Fax. Now right-click (you can hold the Ctrl key down if you don't have a 2-button mouse) on a printer in the list and choose: Set default printer. There you go!Note the plus and minus signs below the list of printers. If you're just getting started, click the plus to add a printer. If you've sold a printer, click the minus to delete one after selecting it. Apple has an excellent 101 of their own about setting up a printer on your Mac.Want more tips and tricks like this? Visit TUAW's Mac 101 section.
Mac 101: Spaces for your screen and brain
Have you ever needed more room on your screen? Or have you ever needed a way to organize all the stuff you are working on with your Mac? Mac OS 10.5, aka Leopard, debuted a feature called Spaces: a way of creating extra screens on your Mac. Think of them as virtual workspaces, where you can easily drop application windows to reduce clutter or simply focus on one thing at a time. To activate Spaces, go to System Preferences > Exposé and Spaces > Spaces. From there you can enable from 2-16 "spaces" (virtual screens) and you can fine-tune application behaviors. For example, I have Skitch set to appear in Every Space, which simply means it'll appear in whatever space I happen to be working in when I open Skitch. Normally switching to an application will take you back to the space you left it in (you can turn this off in the preferences).The really awesome thing about Spaces: it's like Exposé on steroids. If you're used to hitting a key and seeing all open windows, now you'll be able to hit a key and see all windows in all the Spaces you have open -- thus expanding your screen real estate considerably. Plus, you can use the two together. Hit a key to see all Spaces, then hit your Exposé key to see all the windows in every Space. You can also easily drag windows to another space either in the zoomed out view or just by pulling a window to the edge of the screen (depending on which space you wish to travel to). It's hard to explain, so watch the video to see what I mean.Note that there are some apps (Microsoft Word 2008 in particular) that don't play well with Spaces, so your mileage may vary.Want more tips and tricks like this? Visit TUAW's Mac 101 section.
Mac 101: Put your display to sleep fast
Quick! The boss is coming! Hide your screen! What, you don't have Spaces set up so you can switch to that handy Excel worksheet you've got open? That's okay -- just put your display to sleep. Of course, there are other reasons to want to quickly turn off your display, but they all have one simple key combination: Control + Shift + Eject. It works with both desktop and laptop Macs. Moving the mouse or pressing a key on the keyboard wakes it right back up when you're ready. Of course, if you want to put your whole computer to sleep, you can use Option + Command + Eject. There are other helpful shortcuts, too, in this article deep in the TUAW archives. Thanks to our own Michael Rose for this one. Want more tips and tricks like this? Visit TUAW's Mac 101 section.
Mac 101: Enter directory paths when in open/save dialogs
Last week I told you about easily switching directories (folders) while in an open/save dialog. This was great when you knew where a folder was located in a specific place, and you could drag + drop it on the dialog. But what if you want to type in a directory path (i.e. ~/Desktop)?While in an open/save dialog, pressing Command + Shift + G will allow you to type in a directory path. For instance, if I wanted to open my Documents directory for my user, I would type ~/Documents. The tilde (~) tells the computer to look in the current user's home directory.Want more tips and tricks like this? Visit TUAW's Mac 101 section.
Mac 101: Quickly change directory in save/open dialogs
More Mac 101, our series of tips for new Mac OS X users. Have you ever tried to open or save a file, and you want to quickly change from the directory (folder) you are browsing to another directory? It might be simpler than you think, and it doesn't require you to go searching for the directory from the dialog box! When in an open/save dialog, drag a folder from any Finder window (including the Desktop) to the dialog. The open/save dialog will instantly show that directory. You can then type in a file name to save as, or locate the file to open. Using this method to change directories can often save time; it's also one of the Mac OS X features that can be confusing for switchers, as the Windows XP & Vista behavior is quite different (dragging items to a dialog will copy them to the displayed directory, instead of changing the target).Want more tips and tricks like this? Visit TUAW's Mac 101 section!
Mac 101: Drag an entire application from one space to another
Spaces is a very nice way to manage all of your Mac's applications. You can have certain applications set to open in certain Spaces, and you can drag windows between spaces by clicking the Spaces application icon in the Dock (or menu bar). But did you know there is a simple way to drag all of application's windows between spaces?To do this, simply launch Spaces (using either a key combo, Dock icon, or menu bar item), then find the application whose windows you wish to move from one Space to another. Command + drag one of the windows, and all of the windows from that application will follow. It's that simple. Want more tips and tricks like this? Visit TUAW's Mac 101 section.
